Ergonomics In Action

Your monitor should be at eye level.  Your wrists should be flat when typing or using a mouse.  When sitting, your thighs should be parallel to the floor; your calves perpendicular to the floor with feet on the ground -- if not, adjust your chair or bring in a raised footrest.

Setting Up Your Workstation

"L" and "U" shaped desks are the most efficient workspaces.  Store your equipment -- phone, computer, etc. -- on one "wing" leaving the other wing free to spread out your work.  Place your phone on the side of the desk opposite your writing hand.  That way you can hold the phone and take notes at the same time!  Avoid cluttering your work space with too many personal items.

Organizing Your Files

• Create a filing system with broad categories ("insurance") divided into subcategories ("auto," "life") and alphabetized within each category.
• Begin file folder headings with a noun rather than a verb or adjective -- "clients: current" instead of "current clients."
• Creating a file index -- listing the location of each category and folder -- will make it easier to find documents when you need them.
  

Stay Organized While Working Outside Your Office 

• Record any and all important information -- directions, address, phone number, notes -- in your calendar next to the appointment.
•  If you carry a lot of papers with you, keep a portable hanging file box in your trunk with a "miniature" version of your file system.
• Create a travel folder of paperwork you will need on your business trip -- tickets, business presentations, maps, etc.
• Carry a portable supply box with you -- pens, stapler, and paper clips -- whatever you need to do work on the road.
•  If you carry any equipment or supplies back and forth to the car, put your "stuff" in a plastic portable crate with handles and a lid.
•  If you have to travel on short notice, pre-pack an overnight bag with essentials for a quick getaway.